For state & local government and disaster-recovery responders

Draft a compliant RFP response in hours — not weekends.

RFP Pilot reads the raw solicitation — the messy PDF exactly as it's posted — pulls out every requirement, and drafts grounded first responses from your own past work. In hours, and without fabricating.

Book a 15-min demoSee the free pilot
Free concierge pilot · Mutual NDA · Nothing submitted without your review
Built to be trustedGrounded in your recordNever fabricatesEvery requirement tracedYour data stays yours
Hours
not weekends
from raw solicitation to a review-ready first draft
Every
requirement extracted
questions, mandatory items, and pass/fail gates
100%
grounded in your work
drafted from your past proposals, never invented
$20–60K
of team & SME time per pursuit
the cost a single complex RFP can consume
Figures describe RFP Pilot's designed capability and typical proposal-team labor cost — not a claim about any specific customer's results.
How it works
From a messy PDF to a submission-ready draft
One flow, from the moment the solicitation drops to the version your SMEs approve.
01

Ingest

Drop in the raw RFP, RFI, or questionnaire — exactly as posted, in whatever format it arrived.

02

Extract

Every requirement, question, and mandatory item is pulled into a traceable compliance checklist.

03

Draft

Grounded first responses are written from your own past proposals and content — never fabricated.

04

Review

Your team and SMEs sharpen and approve a strong draft instead of starting from a blank page.

See how it works in detail →
The differentiator
It stays honest.

The fear with AI is that it confidently makes something up — and one fabricated claim can sink a bid and your standing with the buyer. RFP Pilot answers from your content or flags the gap. Where your firm hasn't done something, it says so and pivots to genuine adjacent experience. That's the whole point.

RFP Pilot answering a question honestly — it states the firm does not perform the requested work and recommends partnering with a specialist, instead of fabricating capability, and shows a source link and confidence score.
Real output from RFP Pilot. Asked about work the firm doesn't do, it answers "No… we recommend partnering with a specialist" — and shows its source and a confidence score, instead of inventing capability.
Who it's for
Built for the teams that live in solicitations

State & local government responders

Consultancies and services firms answering RFPs, ITBs, and RFQs across state and municipal agencies.

Disaster-recovery & EM firms

Teams responding to short-fuse FEMA, CDBG-DR, and state emergency-management solicitations where the clock is the enemy.

See the disaster page →

Consulting & insurance teams

Proposal and capture teams handling high volumes of RFPs, RFIs, and security questionnaires in the commercial and insurance space.

The pilot
Try it free on one of your own RFPs
We run it for you, hands-on, on a real solicitation — nothing submitted without your review.
The pilot Free · concierge-run
Cost
Free
Scope
One live or recent RFP, RFI, or questionnaire
Timeline
~1–2 weeks, or a single live deadline
You get back
Every requirement extracted + first-draft responses + a walkthrough
Risk
Mutual NDA. Nothing goes to the buyer without your review.
Questions
The things teams ask first
Does it make things up?
No — that's the core design goal. RFP Pilot drafts only from your own past proposals and content, cites what each answer is built on, and flags gaps where your record is thin instead of inventing experience.
What happens to our data and past proposals?
Your content stays yours. Everything runs under a mutual NDA, nothing is submitted to a buyer without your review, and your material is used only to ground your own drafts.
How fast is it, really?
The goal is hours, not weekends — from a raw solicitation to a review-ready first draft. The free pilot is the honest way to see the speed on one of your own documents.
What kinds of solicitations does it handle?
RFPs, ITBs, RFQs, RFIs, and security questionnaires — especially the complex, narrative-plus-forms documents common in state/local government and disaster recovery.

See it on your own document — this week.

Send us one live or recent RFP, and we'll show you exactly what it does with it.

Book a 15-min demo
RP
RFP Pilot

The AI proposal tool built for state & local government and disaster-recovery responders. Grounded in your record — never fabricated.

Product
How it worksPricingState & local govDisaster recovery
Resources
Resources hubRFP vs RFI vs RFQCDBG-DR basicsRespond to a disaster RFP fast
Company
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© 2026 RFP Pilot · Ben Wright, Founder
ben@rfppilot.com  ·  864.650.4641